Privacy Policy

01 Information We Collect

We may collect personal, academic, contact and transaction information provided by applicants, students, trainers, affiliated centres and website users.

• Full name and parent or guardian name.
• Date of birth, gender and residential address.
• Email address and mobile number.
• Educational qualification and academic information.
• Identity proof details, photograph and signature.
• Course, training, examination and certification details.
• Registration, enrollment and certificate numbers.
• Payment amount, transaction ID, receipt number and payment status.
• Affiliated centre, trainer or institution information.
• Information submitted through enquiry, registration, support or contact forms.

02 Technical Information

When you access our website, certain technical information may be collected automatically, including:

• IP address and approximate location.
• Browser type and browser version.
• Device type and operating system.
• Website pages visited and access time.
• Referring website or source.
• Session, cookie and security information.

03 How We Use Your Information

The collected information may be used for the following purposes:

• Processing admission, registration and affiliation applications.
• Creating and maintaining student records.
• Conducting courses, training programmes, examinations, workshops and events.
• Issuing enrollment numbers, identity cards, marksheets and certificates.
• Verifying student, marksheet and certificate records.
• Processing and confirming payments.
• Sending important notices, updates and service-related communications.
• Providing technical and customer support.
• Managing affiliated centres, trainers and institutions.
• Preventing fraud, misuse and unauthorized access.
• Improving our website and services.
• Complying with applicable legal, administrative and regulatory requirements.

04 Documents and Identity Information

Applicants may be required to submit identity documents, photographs, signatures, educational certificates or supporting documents.

These documents will be used for admission, registration, verification, examination, certification, affiliation or other official services.

Users are responsible for ensuring that all information and documents submitted by them are correct, genuine, complete and up to date.

05 Payment Information

Payments may be processed through banks, UPI services, debit or credit cards, payment gateways or other authorized payment service providers.

We may store details such as the payment amount, payment date, transaction ID, receipt number, payment mode and payment status.

We do not normally store complete card numbers, banking passwords, UPI PINs, CVV numbers or confidential banking authentication details.

06 Sharing of Personal Information

We do not sell or rent personal information to advertisers or unrelated third parties.

Information may be shared only when necessary with:

• Authorized employees and administrators.
• Affiliated centres and institutions.
• Trainers, examiners and academic coordinators.
• Payment gateways, banks and payment service providers.
• Website hosting, technical and communication service providers.
• Government authorities or legal bodies where required by law.
• Professional advisers assisting with legal, financial or administrative matters.

07 Public Verification Services

Certain limited details may be displayed through public student, marksheet or certificate verification services.

• Student or candidate name.
• Registration or enrollment number.
• Course and academic session.
• Examination or certification status.
• Marksheet or certificate details.
• Affiliated centre information.

Sensitive identity documents, passwords, complete payment information and private authentication details will not normally be displayed publicly.

08 Cookies and Website Technologies

Our website may use cookies or similar technologies to:

• Maintain login and user sessions.
• Remember user preferences.
• Improve website performance.
• Analyse website traffic and usage.
• Improve security and prevent misuse.
• Provide required website functionality.

Users may disable cookies through their browser settings. However, some website functions may not work correctly after cookies are disabled.

09 Data Security

We use reasonable administrative and technical measures to protect personal information from unauthorized access, misuse, loss, alteration, disclosure or destruction.

However, no website, server, email service or electronic transmission method can be guaranteed to be completely secure.

Users are responsible for keeping their passwords, login credentials, OTPs and account details confidential.

10 Data Retention

Personal information and official records may be retained for as long as required for:

• Academic and examination records.
• Certificate and marksheet verification.
• Payment and accounting records.
• Affiliation and centre records.
• Legal and regulatory compliance.
• Fraud prevention and dispute resolution.
• Administrative and record-management purposes.

Certain academic and certification records may be retained permanently for future verification.

11 User Rights and Correction Requests

Subject to applicable rules and record-retention requirements, users may request:

• Access to their personal information.
• Correction of inaccurate information.
• Updating of mobile number or email address.
• Information regarding how their personal data is used.
• Removal of information that is no longer required, where legally and administratively permitted.

Identity verification may be required before any correction or access request is processed.

Official academic, examination, certificate, payment or disciplinary records may not be deleted where retention is necessary.

12 Children’s Information

Where information relates to a minor, it should be submitted by or with the consent of a parent, guardian, school, institution or authorized representative.

Parents or guardians may contact us regarding the personal information of a minor applicant or student.

13 Third-Party Websites

Our website may contain links to payment gateways, social media platforms, external websites or other third-party services.

SARVSHI INTERNATIONAL BOARD OF YOGA is not responsible for the privacy practices, security, availability or content of third-party websites.

Users should review the privacy policies of those services separately.

14 Communication Consent

By submitting a mobile number or email address, users authorize us to send service-related communications, including:

• Admission and registration updates.
• Examination notices.
• Payment confirmations.
• Course and training information.
• Certificate and marksheet updates.
• Account and security notifications.
• Important organizational announcements.

Users may request to stop non-essential promotional messages. Essential service and administrative messages may still be sent.

15 Accuracy of Submitted Information

Users are responsible for providing correct, complete and current information.

SARVSHI INTERNATIONAL BOARD OF YOGA will not be responsible for problems caused by incorrect names, dates of birth, contact details, course selections, identity information or documents submitted by the user.

Correction requests may be subject to verification and applicable administrative charges.

16 Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy whenever necessary.

The revised Privacy Policy will become effective after it is published on the official website with an updated effective date.

Continued use of the website or services after publication of changes will be treated as acceptance of the revised Privacy Policy.